Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Contract With Thermo Air, Inc. To Provide Construction Services For The Removal And Replacement Of The City Hall Chiller In An Amount Up To $593,700.00.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution
Explanation:
The second chiller at City Hall is a backup chiller to the main and is no longer functioning and requires replacement.
The chiller scope of work for the project includes removing and replacing the nonfunctioning water-cooled chiller with a new chiller. Isolation valves will be added for the existing condenser water pumps, existing chiller and replacement chiller.
The new chiller will be integrated to the existing building management system. On April 25, 2024, Invitation for Bid (“IFB”) Number IFB-195-24-WV was electronically advertised on OpenGov.com to solicit the desired services in accordance with Section 38.43(A) of the Procurement Code.
The IFB resulted in bids from the following seven firms by the response due date:
COMPANY BASE BID
FXP Corporation $600,000
Thermo Air, Inc $627,000
Air-Ways Mechanical Services, LLC $693,330
Advanced Roofing $742,570
Integ Miami, LLC $763,879
Summa Mechanical Contractors, LLC $971,000
Blizzard Air Conditioning $980,000
Upon review of the bids received in response the IFB, FXP Corporation met all bid requirements and was deemed as the lowest-priced responsive and responsible firm.
According to Section 38.51 of the Procurement Code, Local Hollywood Vendor Preference, Thermo Air, Inc. met the requirements of a Local Hollywood Vendor.
Thermo Air, Inc. was allowed to submit a second bid. The total of the second bid is $593,700.00.
DCM and the Office of Procurement and Contract Compliance staff reviewed and evaluated the submitted bids in accordance with Section 38.43(F) of the City’s Procurement Code and, after the evaluation, Thermo Air, Inc. was determined to be the lowest responsive and responsible bidder and the best value.
Fiscal Impact:
Funding for this project was included in the amended FY 2025 Capital Improvement Plan and is available in account numbers 335.509901.51900.564530.001507.000.000 and 334.179901.51900.563010.001507.000.000.
Recommended for inclusion on the agenda by:
Otis Thomas, Director, Procurement and Contract Compliance
Jose Cortes, Director, Design and Construction Management
Gus Zambrano, AICP, Assistant City Manager/Sustainable Development