Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue A Purchase Order Between Palm Peterbilt Truck Centers, Inc. And The City Of Hollywood For The Purchase Of One (1) 2014 Peterbilt Refuse Truck With A Mcneilus Rear Loader In The Amount Of $193,067.00 And Authorizing The Amendment Of The FY 2014 Operating Budget As Adopted And Approved By Resolution R-2013-275 To Permit The Transfer Of Certain Funding As Detailed In Attachment "A".
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Public Works Department, Fleet Division, on behalf of the Sanitation Division, requires the purchase of one (1) Peterbilt Model 320 Refuse Truck with a McNeilus 17 Yard Rear Loader Model 1710 to replace an existing truck that has reached or surpassed its life expectancy and road worthiness due to age, condition (rust/corrosion of body/undercarriage) and mechanical wear, and can no longer be relied upon to perform at required operational levels for beach refuse pickups, special events, and emergency operations.
The requested vehicle was competitively bid through the Florida Sheriff's Association, pursuant to Bid Number 13-11-0904 for the use and reliance of government entities within the State of Florida.
The Southern Region's awarded vendor, Palm Peterbilt Truck Centers, Inc. of Fort Lauderdale, Florida, was contacted by staff regarding availability and the vendor advised that they can provide the one (1) Peterbilt Model 320 Refuse Truck with a McNeilus 17 Yard Rear Loader Model 1710 as needed by the City.
Palm Peterbilt Truck Centers, Inc. agreed to provide this vehicle, as listed in their perspective Bid/Contracts to the City under the same pricing, terms and conditions.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
Certain routine and periodic budgetary adjustments and transfers continue to be appropriate and necessary to ensure prudent financial management and as a source of funding for the procurement of certain goods and services to effectively and efficiently provide municipal services.
Pursuant to Resolution R-2014-153 adopted and approved by the City Commission on June 18, 2014, certain funding available in the net position of the Environmental Services Fund, Fund 45, was recognized and appropriated for the purchase of beach maintenance capital items, including vehicles and maintenance equipment, as identified in Attachment "A" attached hereto and made a part hereof by reference.
The said funds for the purchase of the beach maintenance capital items will be transferred to an account established within the Fleet Management Division of the Public Works Department to provide the necessary funding for the entry of purchase orders with identified vendors as identified in the attached Attachment "A".
The Director of Public Works and the Director of Procurement Services recommend that the City Commission approve the issuance of a Purchase Order between Palm Peterbilt Truck Centers, Inc. of Fort Lauderdale, Florida for the purchase of one (1) Peterbilt Model 320 Refuse Truck with a McNeilus 17 Yard Rear Loader Model 1710 in the amount of $193,067.00.
Recommended for inclusion on the agenda by:
Cathy Swanson-Rivenbark, City Manager
Matthew Lalla, Director, Financial Services
Sylvia Glazer, Director, Public Works
Joel Wasserman, Director, Procurement Services