Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Agreement With AT&T Enterprises Florida, LLC For The Purchase Of Cellular Telephone Minutes, Data Plan Services, Products And Related Equipment, For An Amount Up To $2,880,000.00, For A Five-Year Term, Based Upon The State Of Florida Contract No. DMS-19/20-006a, In Accordance With Section 38.41(C)(5) Of The Procurement Code. (Piggyback)
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Information Technology Department requires a telecommunications contractor to support the purchase of cellular minutes, data plan services, products, and other related equipment. To date, the City of Hollywood has approximately nine hundred devices that facilitate operational needs of the different departments including FirstNet accounts for Public Safety. The requested funds for these devices would cover the cost of an average of 30,000 minutes per month, data use charges, texting, regulatory fees, federal taxes, and any new product purchases.
On April 20, 2022, the City Commission passed and adopted Resolution Number R-2022-118, which authorized the issuance of a Blanket Purchase Order for a 52-month period, expiring on August 3, 2026, with up to five renewal years. The resolution approved the use of the State of Florida DMS-19/20-006A contract.
The estimated current cost to maintain all the City’s AT&T telecommunication devices annually is at $480,000.00 and, with the requested $480,000.00 contingency, totals $2,880,000.00 over a period of five years. The Information Technology Department is requesting continuity of these telecommunication services Citywide by approving the Agreement with AT&T Enterprises Florida, LLC. The contract has no penalties or requirements for termination, and the City will continue to compare contracts for the best rates from this provider.
The increase in AT&T, when compared to the 2022 amounts, is due to a proportional reduction with Verizon, as services were migrated. This was primarily done to provide our Public Safety departments with the more resilient and available FirstNet service.
Fiscal Impact:
A portion of the funding for the Agreement service is available in the FY 2027 Operating Budget in account number 557.130101.51900.541022.000000.000.000 and will be budgeted in subsequent fiscal years’ operating budgets subject to approval and adoption by the City Commission.
Recommended for inclusion on the agenda by:
Raheem Seecharan, Director, Information Technology
Jovan Douglas, Assistant City Manager