Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With AVI-SPL LLC For Audio/Visual Engineering, Design, And Installation Services In The Broward County Library Second Floor Buildout Project In An Amount Up To $413,487.15, Based Upon The University Of California Purchasing Agreement Number 2019.001535 In Accordance With Section 38.41(C)(5) Of The Procurement Code. (Piggyback)
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Design and Construction Management (“DCM”) desires to install an audio/visual system and network that serves the equipment used in Qless Queue Management System, sound masking and background music system, streaming, and video conferencing of various department events/meetings held in the Broward County Second Floor Library Buildout Project.
AVI-SPL LLC (“AVI-SPL”) was previously contracted under Synalovski Romanik Saye, LLC Authorization to Proceed No. 5 for design and consulting services to prepare a basis of design drawings defining the infrastructure required for the proposed audio/visual technology system and assist the architect with all required infrastructure details related to audio visual systems in the amount of $10,718.06.
DCM has determined that it is in the best interest of the City to purchase the audio/visual equipment, engineering, fabrication, project management, installation and wiring, coordination and supervision, testing, owner training, post -installation support and maintenance from AVI-SPL because the new equipment must be compatible with the recently upgraded Hollywood City Hall Room 219 (City Commission Chambers) and Room 215 (City Commission Meeting Room) primarily managed and operated by the Office of Communication, Marketing and Economic Development (“CMED”) with support from the Department of Information Technology and an ongoing maintenance agreement with AVI-SPL.
The period of performance during which the desired A/V scope of work will be acquired is throughout the duration of the construction phase estimated to be substantially complete by August 2024 and includes Elite Maintenance Services for an additional 12 month period after the installation is complete.
Section 38.41(C)(9) of the Procurement Code provides that when the City Commission declares by a five-sevenths affirmative vote that competitive bidding and competitive proposals are not in the best interest of the City, such purchases are exempt from competitive bidding and competitive proposal requirements.
The Director of DCM and the Chief Procurement Officer recommend the City Commission approve and authorize the execution of the attached Blanket Purchase Agreement with AVI-SPL for audio/visual equipment, supplies and services for the Broward County Second Floor Library Build Out Project, in an amount up to $413,487.15.
Fiscal Impact:
Funding for this project was included in the amended FY 2024 Capital Improvement Plan, and is available in account number 334.149901.51900.563010.001285.000.000.
Recommended for inclusion on the agenda by:
Steve Stewart, Director of Financial Services for Procurement
Jose Cortes, Director, Design and Construction Management
Gus Zambrano, AICP, Assistant City Manager/Sustainable Development