Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Blanket Purchase Agreement With Stantec Consulting Services, Inc. To Provide Professional Financial Rate And Management Consultant Services Related To Utility Rates And Large User Agreements In The Amount Of $250,000.00 Based Upon The City Of Palm Bay Agreement Number 35-0-2022/SZ In Accordance With Section 38.41(C)(5) Of The City’s Procurement Code. (Piggyback).
Strategic Plan Focus
Financial Management & Administration
Body
Staff Recommends: Approval of the attached Resolution
Explanation:
The City conducted its last rate study in FY 2022. On September 18, 2019, the City Commission approved a five (5) year sewer rate pursuant to Resolution R-2019-276 and water rate pursuant to Resolution R-2019-277. These resolutions require the Department of Public Utilities (“Department”) to complete an annual update of the water and sewer rates and charges. The Department is also required to perform the annual Large User Utility Rate Study, True-up and other Financial Services in accordance with the Large User Agreements dated October 1, 1990.
In order to meet the aforementioned requirements, the Department requested a proposal from Stantec Consulting Services, Inc. (“Stantec”) in the amount not to exceed $250,000.00. Stantec currently has an agreement for Professional Consultant Services Agreement Financial Rate and Management Consultant Services with the City of Palm Bay on which the City wishes to piggyback.
On April 4, 2022, the City of Palm Bay issued RFP #35-0-2022/SZ - Financial Rate and Management Consultant Services. On June 27, 2022, the City of Palm Bay signed Agreement No. 35-0-2022/SZ with Stantec for a period of 12 months. The agreement provides for, by mutual written assent of the parties, extension for up to four additional 12-month periods, up to a cumulative total of 60 months.
Section 38.41 (C)(5) of the City’s Procurement Code allows the Chief Procurement Officer to procure, without following formal solicitation procedures, all goods, supplies, materials, equipment, and services that are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof (“piggyback”), provided that the goods, supplies, materials, equipment or services are the subject of a price schedule negotiated by the entities listed above and is based strictly on competitive bids, quotations, or competitive proposals and not on any preference. Utilization of other governmental entities’ contracts shall be permitted only during the term of the other governmental entity’s contract.
Stantec Consulting Services, Inc. has agreed to provide the same services to the City under the exact pricing, terms, and conditions as outlined in City of Palm Bay Contract No. 35-0-2022/SZ.
The Director of Public Utilities and the Chief Procurement Officer recommend that the City Commission approve and authorize the issuance of a Blanket Purchase Agreement with Stantec Consulting Services, Inc.
Department staff will manage this Work Order. No additional staff is needed as a result of this project.
Fiscal Impact
Funding for this project is available in the FY2023 Operating Budget in account numbers 441.400101.53600.531170.000000.000.000 and 442.400101.53600.531170.000000.000.000.
Recommended for inclusion on the agenda by:
Keith Moran, Deputy Director/Finance, Department of Public Utilities
Vincent Morello, Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager/Sustainable Development
Attachments
• Resolution Financial Rate and Management Consultant Services
• Draft BPO
• Piggyback Request Form and Checklist Signed
• Stantec Piggyback Offer Letter
• Palm Bay RFP #35-0-2022/SZ
• Palm Bay Executed Agreement
• Stantec Approved COI
• Stantec Scope of Services Financial
• R-2019-276
• R-2019-277