Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Ratifying The Issuance Of A Purchase Order To Craven Thompson & Associates, Inc. In An Amount Up To $81,120.00 For Design Services Related To Emergency Repairs To Stormwater Pump Station SW-2 Due To Unforeseen Circumstances, Pursuant To Section 38.41(C)(1) Of The Procurement Code. (“Emergency Purchases”)
Strategic Plan Focus
Infrastructure & Facilites
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
In February 2025, the Department of Public Utilities (“Department”) identified cracks in the top slab of the wet well and erosion around the sides of the building at Stormwater Pump Station SW-2 (“SW-2”). SW-2 is a permanent stormwater pumping station that plays an essential role in the City’s stormwater management system.
On September 6, 2023, the City Commission approved Resolution No. R-2023-277, authorizing contracts with eight engineering firms for water, sewer, reuse, and stormwater projects, including Craven, Thompson & Associates, Inc. (“CTA”).
At the Department’s request, CTA conducted detailed site inspections, including underwater assessments by divers. CTA recommended several emergency measures to keep SW-2 operating safely. These included installing a bypass pumping system, replacing the pump station’s top slab, and repairing the seawall and drainage structures. On February 3, 2025, CTA submitted a cost proposal for the design of the bypass pumping system and structural repairs in an amount up to $81,120.00.
Section 38.41(C) of the Procurement Code exempts from competitive bid and competitive proposals emergency purchases that receive prior administrative approval, except for the most urgent situations presenting a clear and present substantial threat to life or property where immediate action is required.
On February 6, 2025, pursuant to Section 38.41(C)(1) of the Procurement Code, the Department received emergency approval to issue a Purchase Order to CTA in an amount up to $81,120.00 to design the emergency bypass pumping system and the structural repairs for SW-2.
The Department Director and the Director of Procurement and Performance Management recommend that the City Commission ratify this Purchase Order to CTA in an amount up to $81,120.00.
Fiscal Impact:
Funding for this project was included in the amended FY 2026 Capital Improvement Plan and is available in account number 443.419901.53800.563013.001932.000.000.
Department staff will manage this project. No additional staff are needed as a result of this project.
Recommended for inclusion on the agenda by:
Vincent Morello, Director, Public Utilities
Chris O’Brien, Director, Public Safety