Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Work Order Number H&S 26-10 With Hazen And Sawyer, P.C. For On-Call Engineering Support Services On An As-Needed Basis In An Amount Up To $350,000.00; Amending The Fiscal Year 2026 Capital Improvement Plan.
Strategic Plan Focus
Infrastructure & Facilites
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Public Utilities is responsible for planning and managing the City’s water and sewer systems. At times, the Department requires additional technical and engineering support, particularly for regulatory tasks and special issues that arise throughout the year. To meet these needs, the Department uses on‑call services, in which the consultant provides assistance as needed.
Hazen and Sawyer, P.C. (“H&S”) submitted a proposal to provide this on‑call support for tasks such as:
• Permit Support: Assist with renewing the Wastewater Treatment Plant (WWTP) operating permit and help with issues such as fuel oil contamination that affect permitting.
• Large User Issues: Prepare presentations and updates on WWTP projects, evaluate the impact of new development on treatment flows, and assist with resolving technical questions from large user customers.
• Regulatory Support: Review new regulations, meet with state and county agencies, help prepare permit applications, respond to regulatory inquiries, and prepare technical reports, evaluations, and cost estimates.
• Administrative and Technical Assistance: Prepare presentation materials, assist with workshops and planning meetings, support capital improvement plan updates, and prepare letters, reports, and technical documents as needed.
The City currently has an ongoing agreement with H&S for professional engineering services, approved under Resolution R‑2023‑251. Under this existing agreement, H&S submitted a proposal to provide the on‑call services listed above for a not‑to‑exceed amount of $350,000.00
This agenda item requests City Commission approval of the Authorization to Proceed (ATP) for Work Order No. H&S 26‑10.
Fiscal Impact:
Funding for this service requires amending the approved FY 2026 Capital Improvement Plan as detailed in Exhibit 1, subject to approval of this resolution.
Department staff will manage this project. No additional staff is needed as a result of this resolution.
Recommended for inclusion on the agenda by:
Vincent Morello, Director, Public Utilities
Chris O’Brien, Director, Public Safety