Title
A Resolution Of The Hollywood, Florida Community Redevelopment Agency (“CRA”), Approving And Authorizing The Appropriate CRA Officials To Extend A Blanket Purchase Order With Shamrock Pool Services, Inc. For Fountain Maintenance Services Up To 120 Days And For An Additional Increase In The Contracted Annual Amount Up To $50,000.00.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Community Redevelopment Agency (“CRA”) desires to continue to provide fountain maintenance for the splashpad located in Charnow Park, and the splashpad and fountain located in the ArtsPark at Young Circle. This maintenance includes both daily and monthly services to ensure the fountains and splashpads are functioning properly and safe for the public.
On June 1, 2018, the CRA Executive Director (“Executive Director”) approved Memo No. PR-18-175 executing Blanket Purchase Agreement (“BPA”) No. B003158 with Shamrock Pool Services (“Shamrock”) for fountain maintenance for an initial term of two years starting June 1, 2018 through May 31, 2020, with an option to renew for an two (2) additional two-year renewal periods for an estimated annual amount of $47,280.00.
On June 3, 2020, the CRA Board (“Board”) passed and adopted Resolution No. R-CRA-2020-19 which authorized the appropriate CRA official to increase the BPA by $20,000.00. The change ordered increased the BPA annual amount from $47,280.00 to $67,280.00.
On May 30, 2024, the Executive Director approved Memo No. CRA-2024-35 requesting a 120-day extension of BPA for an amount up to $50,000.00 which extended the annual amount from $67,280.00 to $117,280.00.
The CRA desires to extend the BPA for an additional 120 days and an increase up to $50,000.00. The 120-day extension will cover the period of September 28, 2024, to January 22, 2025, which will increase the annual amount from $117,280.00 to $167,280.00.
There’s a continued need to keep the fountain and splashpad amenities safe, open, and available to the public, the fountain and splashpads maintenance services provided by Shamrock are required while CRA work on issuing a formal bid through the procurement process.
Section 38.49(B) of the Procurement Code states that the City Manager or designee is authorized to extend for a maximum of 120 days, any contract entered into by the City pursuant to City Commission approval. Any further extensions of such contract require City Commission approval, subject to all requirements of the Procurement Code, which includes this desired extension.
The CRA follows the guidelines of the City of Hollywood Procurement Code and per the provisions of Section 38.49(B) of the Procurement Code wishes to extend the BPA for an additional 120 days. The Executive Director recommends that the CRA Board approve and authorize the extension of the BPA with Shamrock in an amount up to $50,000.00.
Fiscal Impact:
Funding for this purpose is available in account number(s) 163.638507.55200.531170.000000.000.000 and 166.669901.55200.552010.000128.000.000.
Recommended for inclusion on the agenda by:
Jorge Camejo, Executive Director