Title
A Resolution Of The City Commission Of the City Of Hollywood, Florida, Approving And Authorizing The Issuance Of A Blanket Purchase Order To T2 Systems Canada, Inc. For The Purchase, Installation, Web Hosting Services And Extended Warranty For 27 Multi Space Pay Stations In An Estimated Amount Of $248,859.00.
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Parking Division requires the purchase, installation and maintenance of 27 Luke 2 Pay By Plate Multi-Space Pay Stations, accessories, web hosting services, Extend-by-Phone services and extended warranty for the Nebraska Garage and other locations in downtown Hollywood.
The requested Luke 2 Pay By Plate Multi-space Pay Stations is available through the City of Miami Beach RFP No. 46-10-11, which was competitively bid and awarded to Digital Payment Technologies Corporation, now conducting business as T2 Systems Canada, Inc. T2 Systems has agreed to furnish the City with 27 Luke 2 Pay By Plate Multi-space Pay Stations, maintenance, web hosting services and warranty based upon the City of Miami Beach contract pricing.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
Significant benefits in customer convenience, staff training, system maintenance, operational efficiencies and reduced inventory will be realized through the purchase of the Luke 2 Pay By Plate Multi-space Pay Stations
The Director of Development Services and the Director of Procurement and Contract Compliance recommend that the City Commission approve the issuance of a blanket purchase order for the purchase and installation of 27 Luke 2 Pay By Plate Multi-space Pay Stations, web hosting services and warranty from T2 Systems Canada Inc. in an estimated amount of $248,859.00.
The purchase and installation of the 27 Luke 2 Pay By Plate Multi-space Pay Stations will cost approximately $216,459.00.
The 27 pay stations will include a two year warranty and the cost of the extended warranty option for service years three, four and five is a total amount of $32,400.00.
The funding for the purchase, installation and extended warranty for the 27 Luke 2 Pay By Plate Multi-space Pay Stations in the amount of $248,859.00 has been provided pursuant to Resolution No. R-2018-311, which continued the appropriation for previously approved capital projects from FY 2018 to FY 2019 and is available in account number 446.159901.54500.563010.001156.000.000.
The web hosting services will include an additional recurring of $19,440.00 annually and the Extend-By-Phone (at pay station) recurring cost of $1,620.00 annually.
The funding for the web hosting services and Extend-By-Phone services for the pay stations is budgeted in FY19 in account number 446.150103.54500.534980.000000.000.000 Other Contractual - Web Hosting and will be requested and available in subsequent years subject to passage and adoption of each subsequent fiscal year budget by the City Commission.
The Parking Administrator recommends approval of the resolution.
Recommended for inclusion on the agenda by:
Harold King, Parking Administrator
Shiv Newaldass, Director, Development Services
Gus Zambrano, Assistant City Manager/Sustainable Development