Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Work Order Number SCS 24-01 With Stantec Consulting Services, Inc. To Provide Professional Engineering Services Related To The Design, Permitting, And Bidding Of The Lakes Neighborhood Exfiltration - Phase 1 Project In An Amount Up To $310,640.00.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Lakes Neighborhood is subject to flooding caused by stormwater runoff from areas east of U.S. Federal Highway 1 (“US-1”), which creates risks to pedestrians and vehicles and may make US-1, an emergency evacuation route, impassable. The Storm Water Master Study recommends the design, construction, and implementation of exfiltration pipes west of 16th Avenue, which is upstream of the Lakes, to capture stormwater runoff and help alleviate flooding, ensure emergency evacuation routes are passable, and improve water quality. The Lakes Exfiltration - Phase 1 Project is the initial phase of drainage improvements in the northwestern Lakes neighborhood, which consists of approximately 4,500 linear feet of exfiltration pipes to be installed in the streets between US-1 and N. 16th Court, from Roosevelt to Johnson Streets.
The Department of Public Utilities (“Department”), on behalf of the City, submitted a grant application to the State of Florida Department of Environmental Protection (“FDEP”) Resiliency Grant Program for funding of the Lakes Neighborhood Exfiltration - Phase 1 Project. The City was awarded the FDEP Resiliency Grant in the amount of $3,255,000.00 for this project, with a required grant match amount of $3,255,000.00. On October 18, 2023, pursuant to Resolution No. R-2023-335, the City Commission approved acceptance of the FDEP Resiliency Grant and the execution of all applicable grant documents and agreements.
The Department desires to obtain professional engineering consulting services related to the design, permitting, and bidding of the Lakes Neighborhood Exfiltration - Phase 1 Project.
On September 6, 2023, the City Commission passed and adopted Resolution No. R-2023-277, which authorized the execution of Continuing Services Agreements with eight firms for water, sewer, reuse, and stormwater infrastructure projects, one of the firms being Stantec Consulting Services, Inc. (“Stantec”). Department staff requested a proposal from Stantec for professional engineering support services for the referenced projects. Stantec submitted a proposal to provide the requested services in an amount up to $310,640.00. The Department evaluated the scope and fee of the proposal, and determined that the negotiated fee is fair, reasonable, and in accordance with industry standards.
This agenda item seeks the City Commission’s approval and authorization for the appropriate City officials to execute an Authorization to Proceed for Work Order SCS 24-01 with Stantec for professional engineering services related to the design, permitting, and bidding of the Lakes Neighborhood Exfiltration - Phase 1 Project, in an amount up to $310,640.00, based upon the project scope, fees, terms, and conditions of the existing Continuing Services Agreement.
Upon authorization from the City Commission, Stantec will complete the professional engineering services within 10 months from the date of issuance of the Authorization to Proceed.
Fiscal Impact:
Funding for these services was included in the amended FY 2024 Capital Improvement Plan and is available in account number 443.419901.53800.563013.001783.000.000.
Department of Public Utilities staff will manage this project. No additional staff are needed as a result of this project.
Recommended for inclusion on the agenda by:
Feng “Jeff” Jiang, Assistant Director, Department of Public Utilities
Vin Morello, Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager/Sustainable Development