Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order Between Strobes-R-Us, Inc. And The City Of Hollywood For The Purchase, Supply And Installation Of Emergency And Related Equipment For Law Enforcement Vehicles, General Fleet Vehicles, And Fire Rescue & Beach Safety Vehicles On An As Needed Basis For An Estimated Annual Expenditure Of $374,000.00.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Fleet Management Division of the Public Works Department desires to purchase, supply and install emergency and related equipment for law enforcement vehicles and general fleet vehicles on an as needed basis from a qualified vendor who can provide turn-key installation service including an equipment package that is fully functional at their facility.
The Fire Rescue & Beach Safety Department desires to purchase, supply and install emergency and related equipment for its fire rescue fleet vehicles.
The emergency and related equipment includes vehicle light bars, sirens, speakers, interior and exterior warning lights, computer mounts, cages and various additional related equipment and parts.
The requested purchase, supply and installation of emergency and related equipment services was competitively bid through the Broward Sheriff’s Office, pursuant to Bid Award Number 13104030, which was awarded on August 12, 2013, for an initial two (2) year period with an option for two (2) additional one (1) year periods.
On August 12, 2013, the Broward Sheriff’s Office awarded the contract to Strobes-R-Us, Inc. located in Pompano Beach, Florida for the initial two (2) year period.
On July 20, 2015 the Broward Sheriff’s Office approved the first one (1) year renewal option through August 12, 2016.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
The City’s Fleet Maintenance Division and Fire Rescue & Beach Safety’s Fleet Maintenance Garage has utilized Strobes-R-Us, Inc. in the past and their product supply, installation and service has been above satisfactory.
The Director of Public Works, the Fire Chief and the Director of Procurement Services recommend that the City Commission approve the issuance of the attached blanket purchase order to Strobes-R-Us, Inc. for the purchase, supply and installation of emergency and related equipment for law enforcement vehicles, fire rescue fleet vehicles and general fleet vehicles on an as needed basis, for an initial one (1) year period with one (1) additional one (1) year renewal period for an estimated annual expenditure of $374,000.00.
Award is subject to the City’s receipt and approval of all insurance certificates required by the City’s Risk Manager.
Funding has been provided in the Fiscal Year 2015 budget in the Public Works Fleet Management Division’s Account Numbers 57.5101.00109.590.004632 - Maintenance - Vehicles and 57.5100.15106.590.036452 Vehicle Police Lease - Purchase, and in the Fire Rescue & Beach Safety Department’s Account Number 01.2151.00000.522.005216 - Fire Equipment/Bunker Gear, and funding will be budgeted in subsequent fiscal years.
Recommended for inclusion on the agenda by:
Wazir A. Ishmael, City Manager
Matthew Lalla, Director, Financial Services
Sylvia Glazer, Director, Public Works
Joel Wasserman, Director, Procurement Services