Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute An Authorization To Proceed For Work Order Number B&C 26-02 With Brown And Caldwell For A Construction Administration Services Amendment On The Deep Injection Wells No. 3 And No. 4 Pump Station Project In An Amount Up To $498,697.00; Amending The Fiscal Year 2026 Operating Budget And Capital Improvement Plan.
Strategic Plan Focus
Infrastructure & Facilites
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The City of Hollywood has historically disposed of treated effluent from its Southern Regional Wastewater Treatment Plant through a combination of water reclamation and reuse, deep injection wells, and discharge through an ocean outfall.
The project directly supports the City’s compliance with Section 403.086(10), Florida Statutes, which establishes statewide requirements to reduce and ultimately eliminate routine discharges of secondarily treated wastewater through ocean outfalls. This statute requires municipalities to meet specific milestones, including modifying the use of ocean outfalls by December 31, 2025, achieving cumulative reductions in phosphorus and nitrogen, and eliminating routine ocean discharges except under limited peak wet weather conditions. The Deep Injection Wells No. 3 and No. 4 project is a key component of the City’s strategy to meet these statutory obligations by diverting treated effluent to deep injection wells.
On November 26, 2019, the Department of Public Utilities advertised a request for statements of qualifications for design and construction administration services for the project in accordance with Section 287.055, Florida Statutes (Consultants’ Competitive Negotiation Act) and the City’s Procurement Code. Following the competitive selection process, Cardinal Contractors, Inc. was awarded the construction contract in the amount of $112,299,970.00, and Brown and Caldwell was issued a work order for $5,179,402.00 for construction administration services pursuant to Resolution No. R-2022-069, adopted on March 3, 2022.
During construction, the project experienced schedule impacts that extended the duration beyond the original completion date. On October 23, 2024, the City Commission approved Change Order No. 5 with Cardinal Contractors, Inc. pursuant to Resolution No. R-2024-351, extending the construction schedule by 370 days without a corresponding amendment to Brown and Caldwell’s construction administration services. Subsequently, on January 5, 2026, the City Manager authorized an additional time extension of up to 120 days pursuant to Section 38.49(B) of the Procurement Code, as documented in Memorandum PU-26-006, due to delays associated with the late delivery of medium-voltage switchgear and the availability of permanent Florida Power & Light (FPL) utility power required for testing and commissioning.
As a result of the extended construction duration, additional construction phase services from Brown and Caldwell are required to provide continued project oversight, coordination, testing support, and closeout activities through completion. The Department of Public Utilities reviewed the proposed scope and fee and determined that the cost is fair, reasonable, and consistent with industry standards.
The Director of Public Utilities recommends that the City Commission approve and authorize the appropriate City officials to execute the attached Authorization to Proceed, in accordance with the additional services provisions of the Professional Services Agreement dated April 8, 2020, for Work Order No. B&C 26-02 with Brown and Caldwell for additional construction phase services in an amount up to $498,697.00.
Fiscal Impact:
Funding for this project requires amending the approved FY 2026 Operating Budget and Capital Improvement Plan as detailed in Exhibit 1 and subject to approval of this resolution.
The Department of Public Utilities staff will manage this project. No additional staff are needed as a result of this project.
Recommended for inclusion on the agenda by:
Rares Petrica, Engineering Support Services Division Manager
Vin Morello, Director, Public Utilities
Chris O’Brien, Director, Public Safety