Title
A Resolution Of The City Commission Of The City Of Hollywood, Approving And Authorizing The Appropriate City Officials To Execute Blanket Purchase Agreements To A Perfect Edge, Inc. and Nice & Smooth Landscape Corporation For Citywide Grounds Maintenance Services To Increase The Contract Amount From $1,446,721.00 To $1,965,333.00 In Accordance With Section 38.48 Of The Procurement Code (Change Order).
Strategic Plan Focus
Quality of Life & Strong Neighborhoods
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Public Works desires to issue a change order to the attached Blanket Purchase Agreement to increase the contract amount from $1,446,721.00 to $1,965,333.00. This increase is due to landscape maintenance services such as more frequent service cycles, tree trimming and irrigation maintenance costs being increased.
On October 20, 2021, the City Commission passed and adopted Resolution No. R-2021-275, approving the attached Blanket Purchase Agreement in the estimated amount of $1,402,573.00. A Perfect Edge Inc. was allocated $1,026,223.00 under PA600406 and Nice & Smooth Landscape Corporation was allocated $376,350.00 under PA600407 for Citywide grounds maintenance services from October 29, 2021 to October 28, 2023.
On November 8, 2021, a CM Memorandum PR-215-015 change order was approved to increase the square footage of landscaping maintenance boundary from 299,991 square feet to 795,974 square feet for an increased amount of $44,148.00. This increased the contract to a total amount of $1,446,721.00.
In the Fiscal Year 2023 budget, Public Works will allocate $1,571,333.00 for landscape maintenance services, and Parks, Recreation & Cultural Arts (“PRCA”) will allocate $394,000.00 for landscape maintenance services and provide these funds for Blanket Purchase Agreement PA600406 for a total of $1,965,333.00.
The breakdown for each vendor is as follows:
A Perfect Edge will be budgeted $1,506,569.00 with the two Departments contributing as follows:
Public Works - $1,290,569.00 and PRCA - $216,000.00
Nice & Smooth Landscaping will be budgeted $458,764.00 with the two Departments contributing as follows:
Public Works - $280,764.00 and PRCA - $178,000.00
Section 38.48 of the Procurement Code states that all change orders that the City Manager is not authorized to approve must be formally approved by the City Commission, which includes this change order.
The Interim Director of Public Works and the Chief Procurement Officer recommend that the City Commission authorize the appropriate City officials to execute an agreement with A Perfect Edge, Inc. and Nice & Smooth Landscape Corporation for implementation of comprehensive and property maintenance for a period of one year.
Fiscal Impact:
A portion of the funding for these services is available in the FY 2023 Operating Budget in account numbers 001.500202.54100.552290.000000.000.000, 001.500203.51900.531170.000000.000.000, 001.500203.51900.552240.000000.000.000, 001.300701.57200.531170.000000.000.000,
and will be budgeted in subsequent fiscal year’s operating budget subject to approval and adoption by the City Commission.
Recommended for inclusion on the agenda by:
Annalie Holmes, Interim Director, Department of Public Works
Joshua Collazo, Interim Assistant Director, Department of Public Works
George R. Keller, Jr., CPPT, Deputy City Manager, Public Safety