Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Execute Authorization To Proceed For Work Order Nos. H&S 26-12 And H&S 26-13 With Hazen And Sawyer, P.C. For In-House Support Services, On An As-Needed Basis, In A Combined Amount Up To $500,000.00.
Strategic Plan Focus
Infrastructure & Facilites
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Public Utilities (“Department”) is responsible for planning, designing, managing, and inspecting water and sewer-related projects. The Department needs engineers to help with daily operations, designing of small projects, meeting regulatory compliance, and providing support for grant applications, laws, and contracts.
On August 30, 2023, the City Commission approved Resolution No. R-2023-251, that allowed the execution of agreements with five engineering firms, including Hazen and Sawyer, P.C. (“Hazen”), to assist with projects at the Water Treatment Plant and the Southern Regional Wastewater Treatment Plant.
These engineering firms are needed for tasks such as:
• Regulatory Compliance:
o Permit modifications and renewals
o Consent Orders and amendments
o Proactive participation in the development of responses to new regulations
o Technical evaluations and reports to address regulatory issues
• Support for the Implementation of the Wastewater Master Plan
• Large User Issues:
o Assistance with engineering aspects of dispute resolution
o Developing presentations and project status reports
• Administrative Assistance:
o Evaluation of new technologies
o Periodic reassessment of upgrade and uprate programs
o Preparation of technical letters, reports, and presentations
• Engineering Assistance:
o Development of capital improvement project budgets, cost estimates, and schedules
o Design, review, and management of capital improvement projects
o Oversight and inspection of projects during construction
o Preparation of permit modification and renewal documents
Department staff requested a proposal from Hazen for in-house engineering support services, based on the hourly rates agreed to in their Agreement dated October 17, 2023. Hazen submitted a proposal to provide these services for one year, in an amount up to $500,000.00. Because it’s difficult to find new staff in South Florida right now due to the economic environment, Hazen is giving the City a 20% discount on their time charges.
This agenda item seeks the City Commission’s approval and authorization to execute the two work orders for Hazen’s in-house engineering support, in an amount up to $500,000.00, based upon the project scope and fees, and the terms and conditions of the current Continuing Services Agreement. Work Order Number H&S 26-12 is for projects related to the City’s drinking water system, in an amount up to $300,000.00, and Work Order Number H&S 26-13 is for projects related to the City’s wastewater system, in an amount up to $200,000.00.
Fiscal Impact:
Funding for this project was included in the amended FY 2027 Capital Improvement Plan and is available in account numbers 442.409903.53600.531300.001654.000.000 and 442.409904.53600.531300.001654.000.000.
Department staff will manage this project. No additional staff are needed as a result of this resolution.
Recommended for inclusion on the agenda by:
Vincent Morello, Director, Department of Public Utilities
Chris O’Brien, Director, Public Safety