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File #: R-2018-084    Version: 1 Name: Public Utilities Generator Preventative Maintenance and Repair Services
Type: Resolution Status: Passed
File created: 2/14/2018 In control: Department of Public Utilities
On agenda: 3/21/2018 Final action: 3/21/2018
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order With Pantropic Power Inc. For Public Utilities Generator Preventative Maintenance And Repair Services, For An Estimated Annual Expenditure Of $146,660.00.
Attachments: 1. 01 Resolution - BPO with Pantropic for Generator Maintenance & Repair.pdf, 2. B003090 Pantropic Power Inc.pdf, 3. Proposal Price Summary Sheet.pdf, 4. Eval Checklist.pdf, 5. bid_F-4552-17-RL_-_Public_Utilities_Generator_Preventative_Maintenance_and_Repair_Services_Line_Item_Tab_Report.pdf, 6. Packet_for_Bid_F-4552-17-RL.pdf, 7. Term Sheet - Pantropic Power Inc. - Generator Preventative Maintenance.pdf, 8. BIS 18-117.pdf

Title

A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue The Attached Blanket Purchase Order With Pantropic Power Inc. For Public Utilities Generator Preventative Maintenance And Repair Services, For An Estimated Annual Expenditure Of $146,660.00.

 

 

Body

 

Staff Recommends:  The Approval Of The Attached Resolution

 

 

Explanation:

The Department of Public Utilities requires an agreement for generator preventative maintenance and repair services.

 

On November 28, 2017, Bid Number F-4552-17-RL - Public Utilities Generator Preventative Maintenance and Repair Services was electronically advertised via bidsync in accordance with the City’s Purchasing Ordinance, Section 38.42 (A).

 

Bidsync successfully electronically invited 2,530 potential vendors.

 

On November 29, 2017, Procurement Services sent invitation emails to eight prospective vendors notifying them of the bid.

 

As of the solicitation due date, 29 potential vendors viewed the solicitation on Bidsync.

 

F-4552-17-RL was opened at 3:00 p.m. on December 19, 2017, and resulted in the following responses:

 

Pantropic Power Inc.

Doral, FL

 

OK Generators

Deerfield Beach, FL

 

TAW Power Systems, Inc.

Riverview, FL                     

 

The bid submitted by TAW Power Systems, Inc. was determined to be non-responsive as the bidder added an Amendment to the City’s General Terms & Conditions.

 

The bid total includes the annual cost for preventative maintenance plus an additional $20,000.00 in parts.

 

The bid results are as follows:

 

Pantropic Power Inc.

$146,660.00

 

OK Generators

$162,535.00

 

TAW Power Systems, Inc.

Non-Responsive

 

Pantropic Power Inc. has been determined to be the lowest responsive, responsible bidder.

 

Pantropic Power Inc. has previously provided similar services to the City in a satisfactory manner.

 

Award is subject to the City’s receipt and approval of all insurance certificates required by the City’s Risk Manager, and indemnity to the City.

 

The Director of Public Utilities and the Director of Procurement & Contract Compliance recommend that the City Commission issue the attached Blanket Purchase Order to the lowest responsive, responsible bidder, Pantropic Power Inc. of Doral, Florida.

 

The term of this agreement shall be for an initial three year period and may be renewed for two additional one year renewal periods.

 

Funding for the attached Blanket Purchase Order has been appropriated and exists in the Department of Public Utilities Account Numbers 42.4041.00782.536.004633, 42.4041.00784.536.005224, 42.4041.00785.536.004633, 42.4011.00762.536.004633, 42.4011.00765.536.004633, 43.4031.00000.538.004633 and will be budgeted in subsequent fiscal years.

 

 

Recommended for inclusion on the agenda by:

Dr. Wazir A. Ishmael, City Manager

Gus Zambrano, ACM, Sustainable Development

Cintya Ramos, Director, Finance & Administration

Steve Joseph, Director, Public Utilities

Paul A. Bassar, Director of Procurement & Contract Compliance