Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Ratifying The City Manager’s Approval Of A Purchase Order To S&R Engineering Group LLC, D/B/A Air Changes Mechanical In An Amount Up To $212,742.00, For The Purchase And Installation Of Two New Liebert Precision Cooling Systems At City Hall Pursuant To Section 38.41(C)(1) Of The City’s Procurement Code. (Emergency Purchases)
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Public Works Department observed the HVAC cooling systems were no longer working properly in the IT server room which is critical to the operations of the City’s storing and maintaining of data, whereby a system crash would lead to devastating effects for everyday operations.
The Department arranged for a HVAC specialist to analyze the current cooling system in the IT server room; the HVAC specialist determined that the two current HVAC units were in need of an emergency replacement, as the two current units, installed in 1995, were operating extremely poorly and were well past their useful life expectancy.
The Department of Public Works made temporary arrangements to keep the current HVAC systems operating and keep the IT server room at a reasonable temperature and climate.
On February 19, 2025 the City Manager approved and authorized the issuance of Purchase Order PFY-2502311 in the amount of $212,742.00 pursuant to Section 38.41(C)(1) of the Procurement Code.
This agenda item seeks the City Commission’s approval to ratify the City Manager’s issuance of a Purchase Order to S&R Engineering Group LLC, d/b/a Air Changes Mechanical for HVAC installation, maintenance and/or repair services in an amount up to $212,742.00.
Fiscal Impact:
Funding for this purchase order is available in the FY 2025 Operating Budget in account number 334.179901.51900.563010.001267.000.000 and 334.509901.51900.563010.001267.000.000.
Recommended for inclusion on the agenda by:
Rosendo Prieto, Assistant Director of Public Works
Joseph S. Kroll, Director, Department of Public Works
Jovan Douglas, Assistant City Manager