Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Phase I Pre-Construction Services Agreement With Moss And Associates, LLC. For Construction Management At Risk Services Related To The New Police Headquarters, A General Obligation Bond Project, In An Amount Not To Exceed $165,288.00.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
In a City of Hollywood special election held on March 12, 2019, voters approved a variety of projects to be funded by a General Obligation Bond. The Department of Design and Construction Management has been tasked with replacing the Hollywood Police Headquarters Building, which was approved by the voters as one of the projects to be funded by the General Obligation Bond.
On February 3, 2021, the City Commission passed and adopted Resolution No. R-2021-031, ranking Construction Manager at Risk firms selected under Request for Qualifications RFQ-4642-20-DCM, and authorizing the appropriate City officials to negotiate an agreement with the highest-ranked firm, Moss and Associates, LLC.
The project scope for Phase I Pre-Construction Services includes attendance at all project meetings; preparation of a project schedule with monthly updates; preparation of a monthly report including cost controls, work status, schedules, and permit coordination; preparation of detailed construction cost estimates for four design submittals at a minimum; value engineering and constructability recommendations; review of all design documents and contract documents; outreach programs to M/WBE, SBE, and local firms; preparation of the Guaranteed Maximum Price for construction; and all tasks required in the Bidding and Award Phase. The detailed project scope is set forth in the Phase I Pre-Construction Services proposal from Moss and Associates, LLC., attached as Exhibit “A”.
A negotiation committee comprised of in-house professionals consisting of the Director of Design and Construction Management, the Assistant Director of Design and Construction Management, the Project Manager, the Assistant Project Manager, and the Assistant Director of Financial Services for Procurement were assigned the task of evaluating and negotiating the scope of services and fee proposal for Phase I Pre-Construction Services submitted by Moss and Associates, LLC. Moss and Associates, LLC. will provide Construction Manager at Risk Phase I Pre-Construction Services that include professional services as more specifically set forth in the attached Phase I Pre-Construction Services Agreement. The scope of services and fee proposal have been determined to be fair and reasonable, and the negotiation committee recommends that the City Commission approve, and authorize the appropriate City officials to execute, the attached agreement in an amount not to exceed $165,288.00
Fiscal Impact:
Funding for this project was included in the amended FY 2021 Capital Improvement Plan, and is available in account number 333.209901.52100.563010.001190.000.000.
Recommended for inclusion on the agenda by:
Steve Stewart, Assistant Director of Financial Services for Procurement
Chief Chris O’Brien, Chief of Police
Jose Cortes, Director, Department of Design and Construction Management
Gus Zambrano, Assistant City Manager for Sustainable Development