Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Issue A Purchase Order And Execute An Addendum With Heil Engineered Process Equipment, Inc. For The Purchase Of Fan Model HCB-42 In The Total Amount Of $102,875.00; Approving An Amendment To The Fiscal Year 2019 Capital Improvement Program.
Body
Staff Recommends: Approval of the attached Resolution
Explanation:
The Department of Public Utilities is requesting to purchase a Headworks Scrubber Blower Heil Fan Model HCB-42 (Heil SO#42089-BD) from Heil Engineered Process Equipment, Inc.
The required Heil Fan is a direct equipment replacement sole sourced from Heil Engineered Process Equipment, Inc.
Heil is the sole sourced vendor for the Heil Fan Model HCB-42 as per the attached sole source letter dated December 11, 2018 and as stated in the Sole Source Justification Form.
On February 26, 2019, the office of Procurement Services posted Notice to Sole Source Number NTSS-008-19 to purchase one Heil Fan Model HCB-42, issued an electronic notification to various vendors and identified March 5, 2019, as the posting expiration date.
The Office of Procurement Services received no inquiries or comments on the Notice to Sole Source Number NTSS-008-019, and Section 38.40(C)(3) of the City’s Purchasing Ordinance exempts sole-source supplies and services, such as unique, patented or franchised supplies or services, from the competitive bid requirements.
Heil has agreed to the City’s standard terms and conditions, with the exception of Payment Terms and Indemnification.
In the Best Interest of the City, the following Payments and Indemnification terms from the vendor are acceptable:
Payment Terms:
25% Due with Order
25% Due with Drawing approval - Net 30 Days
40% Due Prior to Shipment - Net 30 Days
10% Due with Shipment -Net 30 Days
The City agrees to indemnify, hold harmless and defend Heil, its officers, employees and agents from and against any and all claims, damages, liabilities, judgments or causes of action, including costs, expense and attorney fees, incurred as a result of any error, omission or negligent act caused solely by Heil, its officers, employees, agents, subcontractors or assignees arising out of this order.
The Interim Director of Public Utilities and the Director of Procurement & Contract Compliance recommend that the City Commission approve the purchase of a Heil Fan to Heil Engineered Process Equipment, Inc. in the total amount of $102,875.00.
Award is subject to the City’s receipt and approval of all insurance certificates required by the City’s Risk Manager.
Funding for this purchase will be provided through the amending of the Fiscal Year 2019 Capital Improvement Program, Resolution R-2018-302 adopted on September 26, 2018, as detailed in the attached Exhibit A.
Recommended for inclusion on the agenda by:
Coy Mathis, Jr., Public Utilities Manager - Wastewater Treatment Plant
Francois Domond, Interim Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager/Sustainable Development