Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Reject All Proposals For RFP Number RFP-4485-16-RL For The Purchase And Redevelopment Of 1203 N. Federal Highway.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Department of Community and Economic Development requested the issuance of a solicitation for the purchase and redevelopment of 1203 N. Federal Highway.
The site formerly housed a 19,600 square foot commercial building on a 0.45 acre site, but that structure has since been demolished.
On December 10, 2015 RFP-4485-16-RL was posted on BidSync and 8,362 potential suppliers were notified.
On December 10, 2015 Procurement Services emailed 181 potential proposers notifying them of the active project and schedule.
On January 8, 2016 a non-mandatory pre-proposal conference was held which resulted in the attendance of three (3) non-City of Hollywood employees.
On January 11, 2016 Procurement Services emailed 181 potential proposers reminding them of project due dates.
All questions pertaining to RFP-4485-16-RL were due on January 19, 2016 at 5:00 pm and no formal questions were received.
RFP-4485-16-RL was opened at 3:00 pm on February 5, 2016 and resulted in responses from one (1) proposer:
HD Realty LLC - Yonkers, New York
The Procurement Services Division determined that the proposal submitted by HD Realty LLC failed to submit the Irrevocable Letter of Credit, Acknowledgement and Signature Page, Hold Harmless and Indemnity Clause Form, Non-collusion Affidavit, Sworn Statement Pursuant to Section 287.133 (3) (a) Florida Statutes on Public Entity Crimes, Certifications Regarding Debarment, Suspension and Other Responsibility Matters Form, Drug-Free Workplace Program Form, Solicitation, Giving and Acceptance of Gifts Policy, Reference Questionnaire and failure to respond to any of the submittal format requirements, and therefore is non-responsive to the RFP.
Section 38.42(D)(5) of the City’s Purchasing Code states when any goods, supplies, materials or contractual services shall be purchased and the estimated annual amount to be paid therefore by the City shall be more than $50,000, the Director shall have the authority to recommend to the Manager for City Commission action the rejection of all bids, parts of all bids or al bids for any one or more supplies or contractual services included in the proposed contract when the public interest will be served thereby.
The Assistant City Manager for Sustainable Development/Interim Director of Community and Economic Development and the Contract Compliance Officer recommend that the City Commission reject all proposals received for RFP-4452-15-RL.
Once the City Commission rejects all proposals, Procurement staff can move forward and terminate the cone of silence that is currently still in place.
Recommended for inclusion on the agenda by:
Wazir A. Ishmael, City Manager
Mirtha Dziedzic, Interim Director, Financial Services
Gus Zambrano, Assistant City Manager/Sustainable Development, Office of the City Manager
Paul Bassar, Contract Compliance Officer, Office of the City Manager