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File #: R-2021-179    Version: 1 Name: Kemp Security - School Crossing Guards
Type: Resolution Status: Passed
File created: 6/14/2021 In control: Police Department
On agenda: 7/7/2021 Final action: 7/7/2021
Title: A Resolution Of The City Commission Of The City Of Hollywood, Florida, Ranking The Firms To Provide School Crossing Guard Services; Authorizing The Appropriate City Officials To Execute An Agreement With Kemp Group International Corporation, The Highest Ranked Firm, In An Estimated Annual Amount Of $451,000.00 Over A Three Year Period.
Attachments: 1. Res School Crossing Guards 2021, 2. Kemp Group Agreement 2021, 3. RFP-4671-21-JE Bid Packet FINAL, 4. RFP-4671-21-JE Notice of Intent to Award & Matrix, 5. AJ Squared Security, 6. Kemp Group International, 7. NEXTAFF, 8. Waterfield Florida Staffing

Title

A Resolution Of The City Commission Of The City Of Hollywood, Florida, Ranking The Firms To Provide School Crossing Guard Services; Authorizing The Appropriate City Officials To Execute An Agreement With Kemp Group International Corporation, The Highest Ranked Firm, In An Estimated Annual Amount Of $451,000.00 Over A Three Year Period.

 

 

Strategic Plan Focus

Public Safety

 

 

Body

 

Staff Recommends: Approval of the attached Resolution.

 

Explanation:

The Police Department requires school crossing guard services throughout the school year and for the summer school session.  This service is required to aid children in crossing busy intersections near school locations and for crossing guards to protect the safety and welfare of the children.

 

There are 62 crossing guards located throughout the City, and each guard is required to be at their assigned location for an hour and a half each morning, and one hour each afternoon, for approximately 36 weeks per year.

 

On April 29, 2021, Notices of Availability for RFP-4671-21-JE was posted on the City’s Website, advertised in Bidsync.com in accordance with the City's Purchasing Ordinance.

 

RFP-4671-21-JE was opened at 3:00 P.M. on May 27, 2021, and resulted in responses from four firms as follows:

 

                     AJ Squared Security

Pompano Beach, FL.

 

                     Kemp Group International Corp.                     

Miramar, FL.

 

                     Nextaff
Lauderhill, FL.

                     Waterfield Florida Staffing

Fort Lauderdale, FL.

 

Evaluation of the proposals was based on the following criteria as established in the RFP: Understanding the overall needs of the City; Experience/Qualifications/References; Scope of Services; Cost to the City and Local Preference.

 

On June 3, 2021, the Selection Committee consisting of Hollywood Police staff met and ranked the proposals received as follows:

 

                     Kemp Group International Corporation                     270 points

                     Waterfield Florida Staffing                                                               204 points

                     Nextaff                                                                                                         167 points

                     AJ Squared Security                                                                                    107 points

 

The Chief of Police and the Assistant Director of Financial Services for Procurement recommend that the City Commission authorize the appropriate City officials to execute an agreement with Kemp Group International Corporation for School Crossing Guard Services for a three-year period with the right to renew for two additional one-year periods subject to vendor acceptance, satisfactory performance and the determination that renewal will be in the best interest of the City for an estimated annual expenditure of $451,000.00.

 

As part of the RFP requirements, vendors were authorized to submit a Cost Proposal based on hourly rates for school crossing guards and Kemp Group International Corp. submitted the lowest cost per hourly rate.

 

Kemp Group International Corp. currently provides School Crossing Guard Services for several municipalities throughout Broward County.

 

Award is subject to the City receiving all insurance required and approved by the City’s Risk Manager, along with signed statements of Hold Harmless and Indemnity to the City.

 

 

Fiscal Impact:

A portion of the funding for this service is available in the FY 2021 Operating Budget account number 001.204303.52100.531170.000000.000.000 and will be budgeted in subsequent fiscal years’ operating budget subject to the approval and adoption by the City Commission.

 

 

Recommended for inclusion on the agenda by:

Chris O’Brien, Chief of Police

George R. Keller, Jr., CPPT, Deputy City Manager