Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Contract With Southeastern Engineering Contractors, Inc., For Construction Services Related To The Relocation Of Water, Sewer, And Irrigation Pipes To Facilitate The Construction Of Stormwater Pump Stations Near The Intersections Between A1A And Sherman And Van Buren Streets By The Florida Department Of Transportation In An Amount Up To $859,642.70.
Strategic Plan Focus
Infrastructure & Facilites
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Public Utilities (“Department”) needs to perform several utility relocations for water, sewer, and irrigation mains to facilitate the future construction of stormwater pump stations along A1A by Florida Department Of Transportation (“FDOT”).
Gannett Fleming, Inc. (“GF”), and Department staff have completed the design, permitting, and bidding phases of the relocation project. The Department now desires to secure construction services for this project
Section 38.43 of the Procurement Code states that when the estimated annual cost of goods, supplies, materials, equipment, or services exceeds $50,000, a formal solicitation process shall be completed that may result in a written contract(s) and/or purchase order(s), after due public notice inviting bids or proposals.
On November 19, 2024, Invitation to Bid Number IFB-255-25-JJ was electronically advertised on OpenGov to solicit the desired construction services in accordance with Section 38.43(A) of the Procurement Code. Bid No IFB-255-25-JJ was electronically opened on December 19, 2024, with the following results:
|
No. |
BIDDER |
BID |
|
1 |
Southeastern Engineering Contractors, Inc. |
$859,642.70 |
|
2 |
Ferreira Construction Co., Inc |
$1,676,920.00 |
|
3 |
David Mancini and Sons, Inc. |
$1,991,651.50 |
The Department and Office of Procurement and Contract Compliance staff thoroughly evaluated the bids received for responsiveness and responsibility in accordance with section 38.43(F) of the City’s Procurement Code, and determined Southeastern Engineering Contractors, Inc. (“Southeastern”) was the lowest responsive and responsible bidder.
On December 26, 2024, a Notice of Intent to Award was posted on the City’s website and on OpenGov and resulted in no bid protests.
The Department Director and the Chief Procurement Officer recommend that the City Commission approve and authorize the appropriate City officials to execute a contract with Southeastern in an amount of up to $859,642.70 for construction services related to utility relocations for water, sewer, and irrigation pipes to enable the future FDOT construction of stormwater pump stations along A1A located approximately at the intersections of Sherman and Van Buren Streets.
The Department Director and the Chief Procurement Officer further recommend that the City Commission approve and authorize the City Manager, or his designee, to authorize the utilization of the contingency funds reserved for undefined conditions, as set forth in the contract, in an amount up to $120,000.00.
The estimated time for construction completion is 120 calendar days from the Notice to Proceed date.
Fiscal Impact:
Funding for this project was included in the amended FY 2025 Capital Improvement Plan and is available in account numbers 442.409903.53600.563010.001922.000.000 and 442.409904.53600.563010.001921.000.000.
The estimated time for construction completion is 120 calendar days from the Notice to Proceed date.
Department staff will manage this project. No additional staff is needed as a result of this project.
Recommended for inclusion on the agenda by:
Feng (“Jeff”) Jiang, P.E., Assistant Director, Department of Public Utilities
Vincent Morello, P.E., Director, Department of Public Utilities
Gus Zambrano, Assistant City Manager