Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Issue A Purchase Order Between Alan Jay Fleet Sales And The City Of Hollywood For The Purchase Of Thirty Seven (37) 2015 Chevrolet Tahoes In The Amount Of $1,253,515.60.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
the Public Works Department, Fleet Division, on behalf of the Police Department requires the purchase of thirty seven (37) Chevrolet Tahoes to replace those vehicles that have reached or surpassed their life expectancy and road worthiness by age, mileage and wear and can no longer be relied upon to perform at required operational levels.
The Chevrolet Tahoes will replace thirty seven (37) in service Police Department vehicles which will be removed from the City's fleet. The Fleet Division will then evaluate and assess the mechanical and operational condition of the replaced vehicles and also review the overall citywide fleet needs prior to recommending the vehicle final disposition.
The Chevrolet Tahoe is recommended for purchase for the patrol vehicles rather than the Chevrolet Caprice. The Tahoe overall height and size provides a better field of view for the officer, higher visibility for the motoring public, less water ingestion during flooding conditions and features a full frame construction which provides increased safety for the officer in the event of an accident. In addition, the Tahoe has sufficient cabin and cargo room to support operations. The Tahoe compares favorably to the Caprice in that both vehicles average approximately the same gas mileage as well as price, while the Tahoe has a higher resale value.
The requested vehicles were competitively bid through the State of Florida, pursuant to Bid Number 25100000-15-1 for the use and reliance of government entities within the State of Florida.
The Southern Region's awarded vendor, Alan Jay Fleet Sales of Sebring, Florida was contacted regarding availability of the Chevrolet Tahoes and they advised that they could provide thirty seven (37) 2015 Chevrolet Tahoes as needed by the City.
Section 38.40 (C)(5) of the Purchasing Ordinance allows the Director to procure, without following formal procedures, all goods and services which are subject of contracts with the state, its political subdivisions, the United States government, other governmental entities, or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, provided however, the goods and services are: (i) the subject of a price schedule negotiated by the state or the United States government, or (ii) the subject of a contract with another governmental entity or a corporation not for profit whose members are governmental entities, public officers, or any combination thereof, which contract is based strictly on competitive bids or competitive proposals and not on any preference.
The Department of Financial Services has established Budget Account Number 57.5100.15106.590.036452 for the requested purchase and the Budget Administration Division will fund the budget account number.
The Director of Public Works, the Police Chief, and the Director of Procurement Services recommend that the City Commission approve the issuance of a Purchase Order between Alan Jay Fleet Sales of Sebring, Florida for the purchase of thirty seven (37) 2015 Chevrolet Tahoes in the amount of $1,253,515.60.
Recommended for inclusion on the agenda by:
Wazir A. Ishmael, Ph.D. City Manager
Matthew Lalla, Director, Financial Services
Sylvia Glazer, Director, Public Works
Joel Wasserman, Director, Procurement Services