Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing The Appropriate City Officials To Execute A Contract With Southeastern Engineering Contractors, Inc., For Construction Services To Relocate Water And Sewer Mains To Facilitate Florida Department Of Transportation Construction Of Stormwater Pump Stations Along A1A Between Franklin And Desoto Streets In An Amount Up To $1,557,914.40.
Strategic Plan Focus
Infrastructure & Facilites
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Public Utilities (“Department”) needs to relocate water, sewer, and irrigation mains to facilitate the future construction of stormwater pump stations along A1A by the Florida Department of Transportation (“FDOT”). The FDOT pump stations will be installed to help mitigate flooding and ensure evacuation routes are passable. Gannett Fleming, Inc., and Department staff completed the design, permitting, and bidding phases of this project.
Section 38.43 of the Procurement Code states that when the estimated annual cost of goods, supplies, materials, equipment, or services exceeds $50,000, a formal solicitation process shall be completed that may result in a written contract(s) and/or purchase order(s), after due public notice inviting bids or proposals.
On March 17, 2025, Invitation to Bid Number IFB-300-25-AR was electronically advertised on OpenGov to solicit the desired construction services in accordance with Section 38.43(A) of the Procurement Code. Bid No IFB-300-25-AR was electronically opened on April 21, 2025, with the following results:
No. BIDDER BID
1 Southeastern Engineering Contractors, Inc. $1,557,914.40
Department and Office of Procurement and Contract Compliance staff thoroughly evaluated the bids received for responsiveness and responsibility in accordance with section 38.43(F) of the City’s Procurement Code, and determined Southeastern Engineering Contractors, Inc. (“Southeastern”) was the only responsive and responsible bidder. On May 12, 2025, a Notice of Intent to Award was posted on the City’s website and on OpenGov and resulted in no bid protests.
This agenda item seeks the City Commission’s approval and authorization to execute a contract with Southeastern in an amount up to $1,557,914.40 for the needed utility relocations and further recommend that the City Commission approve and authorize the City Manager, or his designee, to authorize the utilization of the contingency funds reserved for undefined conditions, as set forth in the contract, in an amount up to $80,000.00.
The estimated time for construction completion is 110 calendar days from the Notice to Proceed date.
Fiscal Impact:
Funding for this project was included in the amended FY 2025 Capital Improvement Plan, and is available in account numbers 442.409904.53600.563010.001921.000.000 and 442.409903.53600.563010.001922.000.000.
Department staff will manage this project. No additional staff will be needed as a result of this project.
Recommended for inclusion on the agenda by:
Feng (“Jeff”) Jiang, P.E., Assistant Director, Public Utilities
Vincent Morello, P.E., Director, Public Utilities
Chris O’Brien, Director, Public Safety