Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Negotiate And Execute An Agreement Between The Highest Ranked Firm And The City Of Hollywood For Credit Card Enabled Single Space Meters In An Amount Not To Exceed $150,220.00.
Body
Staff Recommends: Approval of the Attached Resolution.
Explanation:
The Office of Parking and Intergovernmental Affairs desires a qualified firm to provide credit card enabled single space parking meter mechanisms and webhosting to upgrade and replace existing single space electronic parking meters.
The current single-space meters do not offer customers payment options as they only accept coins.
The credit card enabled single space meters will operate in a web-hosted environment using the manufacturer's software, thus, this requires payment of monthly web hosting fees which cover the cost for real time processing of credit card transactions and live communications with meter maintenance staff.
Notices of Request for Proposal Number RFP-4382-14-JE were mailed on October 9, 2013, and the RFP was electronically advertised in accordance with the City's Purchasing Ordinance, Section 38.42(A)(1).
RFP-4382-14-JE was opened at 3:00 P.M., Tuesday, November 12, 2013, and resulted in responses from the following three (3) firms:
¨Duncan Solutions, Inc. Milwaukee, Wisconsin
¨IPS Group, Inc. San Diego, California
¨MacKay Meter, Inc. New Glasgow, Canada
Evaluation of the proposals was based upon the criteria as established in the RFP as follows: Experience; Project Organization and Technical Qualifications of the Persons Assigned to the Project; Project Understanding, Proposed Approach, Methodology; References and Successfully Completed Similar Projects and Total Cost.
Each firm's proposal was evaluated by a committee comprised of the Office of Parking & Governmental Affairs staff and the Parking Operations Coordinator with the City of West Palm Beach.
After the proposals were evaluated the evaluation committee ranked the firms in the following order:
· IPS Group, Inc.
· Mackay Meters, Inc.
· Duncan Solutions,
The Director of Parking and Intergovernmental Affairs and the Director of Procurement Services recommend that the City Commission authorize the appropriate City Officials to negotiate and execute of an Agreement with the highest ranked firm, IPS Group, Inc. for Credit Card Enabled Single Space Meters in an amount not to exceed $150,220.00.
Funding for the acquisition and warranty for up to 200 credit cards enabled single space meters are budgeted in the Equipment Meter Upgrade Acquisition & Installation Account Number 46.1100.14186.545.006453 in the amount of $113,500.00.
Funding for the webhosting and secure gateway fees for up to 200 credit card enabled single space meters are budgeted in the Other Contractual Webhosting Account Number 46.1150.00224.545.003498 in the amount of $36,720 annually at ($183.60 per meter per year).
The City reserves the right to cancel this agreement with or without cause.
Award is subject to the City receiving all insurance required and approved by the City's Risk Manager and other terms and conditions required by the City Manager and the City Attorney.
Recommended for inclusion on the agenda by:
Cathy Swanson-Rivenbark, City Manager
Matthew Lalla, Director, Financial Services
Lorie Mertens-Black, Director, Parking & Intergovernmental Affairs
Joel Wasserman, Director, Procurement Services