Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Authorizing The Appropriate City Officials To Renew Blanket Purchase Agreements With Nice & Smooth Landscape, Corp And Perfect Edge, Inc. For Citywide Grounds Maintenance Services In A Combined Annual Amount Up To $2,157,719.00.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution.
Explanation:
The Department of Public Works, Grounds Maintenance Services Division desires to execute the second of two two-year agreements with A Perfect Edge, Inc. and Nice & Smooth Landscape Corporation.
On October 20, 2021, the City Commission passed and adopted Resolution No. R-2021-275, approving the attached Blanket Purchase Agreement (“BPA”) to Nice & Smooth Landscape Corporation and A Perfect Edge, Inc. to provide citywide ground maintenance services, for an initial two-year term from October 29, 2021 to October 28, 2023 for an estimated annual expenditure of $1,402,573.00, with the option to renew for two additional two-year periods.
On March 15, 2023, the City Commission passed and adopted Resolution No. R-2023-073, approving an increase to BPA PA600406 and BPA PA600407 from $1,446,721.00 to $1,965,333.00. This was due to an increase in landscape maintenance services such as more frequent service cycles, tree trimming, and irrigation maintenance, which increased the cost of maintaining the City’s landscape.
On December 6, 2023, the City Commission passed and adopted Resolution No. R-2023-408, approving the first renewal and an increase to the contract with N&S and Edge for Citywide Grounds Maintenance Services in the combined annual amount from $1,965,333.00 to $2,116,965.00 due to a Consumer Price Index (CPI) increase in landscape maintenance services
The Department of Public Works and the Department of Parks and Recreation and Cultural Arts seek to increase the BPA PA600406 from $1,638,701.00 to $1,804,595.00 and decrease BPA PA600407 from $478,264.00 to $353,124.00 due to the transitioning of Zone 5 from N&S to Edge that will result in a total increase of the BPAs from $2,116,965.00 to $2,157,719.00.
The Department of Public Works and the Department of Parks and Recreation and Cultural Arts will have an annual expenditure breakdown for Nice & Smooth Landscape Corporation and A Perfect Edge, Inc., and as follows:
Nice and Smooth Landscape Corporation:
Parks and Recreation $187,500.00
Public Works $165,624.00
Total $353,124.00
A Perfect Edge, Inc.:
Parks and Recreation $375,000.00
Public Works $1,429,595.00
Total $1,804,595.00
The Director of The Department of Public Works recommends that the City Commission approve and authorize the second of two, two-year renewals of the BPAs with Nice & Smooth Landscape Corporation and A Perfect Edge, Inc., and in an annual amount up to $2,157,719.00.
Fiscal Impact:
A portion of the funding for the renewal of the agreement is available in the FY 2026 Operating Budget in account numbers 001.500202.54100.531170.000000.000.000, 001.300701.57200.531170.000000.000.000 and 001.500203.51900.531170.000000.000.000 will be budgeted in subsequent fiscal years’ operating budget subject to approval and adoption by the City Commission.
Recommended for inclusion on the agenda by:
Rosendo Prieto, Assistant Director, Public Works
Joseph S. Kroll, Director, Department of Public Works
Jovan Douglas, Assistant City Manager