Title
A Resolution Of The City Commission Of The City Of Hollywood, Florida, Approving And Authorizing Additional Services Proposal Numbers 20, 21, And 22 With O’Donnell Dannwolf And Partners Architects, Inc. For Additional Design, Geotechnical Services, And Environmental Services Related To The New Police Headquarters Project, A General Obligation Bond Project, In An Amount Up To $286,139.00.
Strategic Plan Focus
Infrastructure & Facilities
Body
Staff Recommends: Approval of the attached Resolution
Explanation:
In a Special Election held on March 12, 2019, voters of the City approved a variety of projects to be funded by a General Obligation Bond, including the Hollywood New Police Headquarters.
On February 19, 2020, the City Commission passed and adopted Resolution No. R-2020-047, approving the proposal with O’Donnell Dannwolf and Partners Architects, Inc. (“ODP”) to provide Architectural/Engineering Services for the New Police Headquarters project based upon the Professional Services Agreement approved by Resolution No. R-2019-222.
The New Police Headquarters Concept, Schematic, Design Development and Construction Documents have been completed by ODP and the project has proceeded to the Construction Administration Phase.
Throughout the course of the project, a number of additional services proposals have been approved in accordance with Section 38.48 of the Procurement Code. The City Manager has previously approved Additional Services Proposal Numbers 1 through 6 for a total amount of $98,420.00, and the City Commission previously approved Additional Services Proposal Number 7 for an amount of $367,320.00.
The Design team submitted Additional Services Proposals 8, 9, and 10, which were reviewed by the Department of Design and Construction Management (“DCM”), but were rejected. The Design team then submitted Additional Services Proposal Numbers 11 and 12 for a total amount of $0.00, which were approved. The design team also submitted Additional Services Proposal Numbers 13, 14, 15 and 16 in an amount up to $247,973.50, which the City Commission previously approved. DCM rejected Additional Services Proposal 17. Additional Services Proposal 18 for $0.00 was approved. Additional Services Proposal 19 is on hold and has not yet been submitted for approval.
As the project has moved into the construction phase, some additional items have now been identified that are required for the successful completion of the project, and were not included in the project’s original scope. As a result, we have requested Additional Services Proposals for these additional services, which are described in detail below.
As the project has moved into construction, several plan revisions have been requested by the City and Police Department that were not part of the original scope of the project. These include the addition of television screens in the elevator lobbies to provide information to employees, additional plumbing piping to allow for future flexibility, revisions to the type of fire protection system in certain rooms, and some minor adjustments. The design team has submitted Additional Services Proposal 20 to provide the design, plan revisions, and permitting for this additional scope for a fee up to $179,239.00.
The original design contract did not include Construction Administration services for the Geotechnical Engineer. It has been determined that these services are required for foundation design interaction, review of vibrocompaction certification, site visits, and attendance at meetings. The design team submitted Additional Services Proposal 21 to provide these services for a total fee up to $49,000.00.
During the course of the construction phase of the project, it has become necessary to conduct additional soil sampling, lab tests and environmental reporting beyond what was previously anticipated. To meet the requirements imposed by Broward County, the design team submitted Additional Services Proposal Number 22 to provide these services for a total fee up to $57,900.00.
DCM has evaluated the scope of services and negotiated the fee for Additional Services Proposal Numbers 20, 21 and 22, as more specifically described in the attached proposals, and has determined such fees to be fair and reasonable and in accordance with industry standards.
Section 2.02A. of the Professional Services Agreement provides for additional services such as the aforementioned design services and environmental assessments that are beyond the basic services being provided for under the project.
The Director of DCM and the Director of the Office of Procurement and Contract Compliance recommend that the City Commission approve and authorize the execution of Additional Services Proposal Numbers 20, 21 and 22 for the additional construction administration, design, geotechnical, and environmental services described above in an amount up to $286,139.00.
ODP and the design team will complete the proposed professional engineering design services in approximately 18 months concurrently with the construction schedule. These additional services will not impact the overall project schedule.
Fiscal Impact:
Funding for this project was included in the amended FY2025 Capital Improvement Plan and is available in account numbers 333.209901.52100.531210.001190.000.000, 333.209901.52100.563010.001190.000.000, 334.179901.51900.563010.001190.000.000, 334.179901.51900.563010.001591.000.000, 334.179901.52100.563010.001190.000.000 and 337.179901.51900.563010.001591.000.000.
Recommended for inclusion on the agenda by:
Otis Thomas, Director, Office of Procurement and Contract Compliance
Jose Cortes, Director, Design and Construction Management
George R. Keller Jr., CPPT, City Manager